Before you cancel Notion.

What happens to the data when you cancel Notion

1. When a workspace owner deletes a Notion workspace, all content becomes inaccessible at once, and 30 days after the deletion request it is deleted from Notion's servers and can no longer be recovered.

   Plans: all

   Notion’s words

   Workspace deletion: A workspace can be deleted at any time from the workspace settings menu. Upon requesting to delete a workspace, all content will immediately become inaccessible. After 30 days, the content will be deleted from our servers and can no longer be recovered.

   notion.com, read October 29, 2026

2. If a workspace is deleted by mistake, Notion support can restore a snapshot of the content from backups covering the past 30 days, but someone has to contact them.

   Plans: all

   Notion’s words

   If you accidentally delete a page, a workspace, or even your entire account, we can help! Send us a message in the app by clicking ? at the bottom of your sidebar ... We keep backups of our database, which allows us to restore a snapshot of your content in the past 30 days if you need it.

   notion.com, read October 29, 2026

3. Deleting a workspace does not stop the bill right away: the subscription is canceled at the end of the billing period and does not renew.

   Plans: paid plans

   Notion’s words

   Deleting a workspace doesn't cancel a subscription immediately. It's canceled at the end of the billing period, and the subscription doesn't auto-renew.

   notion.com, read October 29, 2026

4. After canceling, the workspace keeps all paid features until the end of the billing cycle; if a payment fails, Notion may retry it up to 8 times within the next month, and if it still has not succeeded the workspace is restricted to limited access for a period of time before being downgraded to the Free plan.

   Plans: Plus, Business, Enterprise

   Notion’s words

   After you cancel, you’ll still have access to all the paid features until the end of your billing cycle. ... Your account email will be notified after each failed payment. Payments may be retried up to 8 times within the next month. After this, if the payment did not succeed, your workspace will get restricted to limited-access for a period of time before being downgraded to the Free plan.

   notion.com, read October 29, 2026

5. Under Notion's business terms, once the agreement ends Notion keeps the data available for electronic retrieval for 30 days, after which it has no obligation to store it and may delete it.

   Plans: customers on the Master Subscription Agreement (organizations; personal use is under separate terms)

   Notion’s words

   Upon any termination of this Agreement, Notion will make all Customer Data available to Customer for electronic retrieval for a period of thirty (30) days. After such period, Notion will have no obligation to Customer to continue storing such Customer Data and may delete all Customer Data pursuant to its data deletion processes as described in the DPA.

   notion.notion.site, read October 29, 2026

Who can export what, by plan

1. Only workspace owners can run Export all workspace content, because it sits in workspace settings that only owners can open.

   Plans: all

   Notion’s words

   Find and select Export all workspace content. ... Only Workspace owners can access these workspace settings.

   notion.com, read October 29, 2026

2. A full workspace export includes all pages the exporter can access plus uploaded files, but it leaves out pages the exporter cannot see, such as other members' private pages, unless an Enterprise admin first grants access through content search, and teamspace settings can exclude more.

   Plans: all (content search is Enterprise only)

   Notion’s words

   You can export all your pages as HTML, Markdown, or CSV (for databases), along with any files you've uploaded, too. Pages that the exporter doesn't have access to, such as private pages of other users, will not be included in the export. Workspace admins on the Enterprise Plan can give themselves and others access to specific pages using content search, so that those pages can be included in future exports. Some content also may not be exported based on teamspace settings.

   notion.com, read October 29, 2026

3. On the Enterprise plan, workspace owners can turn on Disable export to stop members from exporting pages.

   Plans: Enterprise

   Notion’s words

   Disable export: Don't let members export pages. This ensures that all your data stays in Notion rather than having different versions saved as Markdown or CSV.

   notion.com, read October 29, 2026

What can stop or limit an export

1. The workspace export arrives as an emailed download link that expires after 7 days, and the export can take up to 30 hours to process.

   Plans: all

   Notion’s words

   You'll receive an email from Notion with a link to download your files. This link will expire after 7 days. Exports can take up to 30 hours to process, depending on the size of the workspace.

   notion.com, read October 29, 2026

2. A full workspace export only works on desktop or web, and re-uploading it will not instantly recreate the workspace.

   Plans: all

   Notion’s words

   You can only export your entire workspace on desktop or web. You can’t instantly recreate your workspace by reuploading your exported workspace content.

   notion.com, read October 29, 2026

3. Very large workspaces can fail to finish a full export, and Notion's workaround is to export top-level pages in smaller batches with subpages included.

   Plans: all

   Notion’s words

   For particularly large workspaces, the Export all workspace content function may have some trouble completing the export. We're investigating this issue and hope to have a resolution soon. As a temporary workaround for this issue, you can export in smaller batches:

   notion.com, read October 29, 2026

What the export looks like

1. The workspace export holds pages as HTML or Markdown, databases as CSV, and uploaded files, with an index.html sitemap linking the exported pages.

   Plans: all

   Notion’s words

   You can export all your pages as HTML, Markdown, or CSV (for databases), along with any files you've uploaded, too. ... A sitemap (index.html) is included the export to help you navigate the exported workspace. The list items in the sitemap are locally linked to the exported pages in HTML and Markdown formats.

   notion.com, read October 29, 2026

2. Notion is removing whole-workspace PDF export, rolled out gradually through August 31, 2026, while HTML, Markdown and CSV workspace exports and single-page PDF exports remain.

   Plans: Business, Enterprise (the plans that had workspace PDF export)

   Notion’s words

   Note: The option to export workspace content as a PDF is going away. This change will be rolled out to workspaces gradually between now and August 31, 2026. You can still export workspace content as an HTML, Markdown, or CSV file, and export individual pages as a PDF.

   notion.com, read October 29, 2026

What is deleted while you still pay

1. Deleted pages stay in Trash for 30 days, are then permanently deleted from Trash, and 30 days after that become inaccessible to everyone, even workspace owners; only Enterprise owners can change these windows.

   Plans: all (Enterprise can customize)

   Notion’s words

   By default, pages will remain in Trash for 30 days before they are permanently deleted from Trash. Once pages are permanently deleted from Trash, they are retained for 30 days before they become inaccessible to all users, even workspace owners. Enterprise Plan workspace owners may customize these settings.

   notion.com, read October 29, 2026

2. Page version history only reaches back 7 days on Free, 30 days on Plus and 90 days on Business, so older versions of a page cannot be restored on those plans.

   Plans: Free, Plus, Business (Enterprise unlimited)

   Notion’s words

   If you're not on the Enterprise Plan, a more limited history of changes made to a page is available. You can view and restore past versions of any Notion page going back: 7 days if you're on a Free Plan. 30 days if you're on a Plus Plan. 90 days if you're on a Business Plan. Any number of days if you're on an Enterprise Plan.

   notion.com, read October 29, 2026

What Notion’s pages do not say

• Notion's help pages we read give no deletion timeline for a workspace that is canceled or downgraded for non-payment but never deleted.
• Notion's own pages disagree on whether any plan can still export a whole workspace to PDF.
• Notion's pages disagree on whether a deleted workspace can come back: the page on deleting a workspace calls it permanent, while Notion's help pages also describe support restoring a snapshot from backups covering the past 30 days.